Quick Start: Setting Up Your First Event in Show Time App
1. Install and sign in
- Download Show Time App from your device’s app store (iOS App Store or Google Play) or open the web app at showtime.example.com.
- Create an account with your email or sign in via Google/Apple.
- Tip: Verify your email to unlock full organizer features.
2. Create a new event
- Tap the Create Event button (usually a plus icon).
- Enter basic details:
- Event name: Clear, searchable title.
- Date & time: Start and end times; set timezone.
- Location: Physical address or “Online” and add a streaming link.
- Choose an event category (e.g., Concert, Workshop, Webinar).
3. Add description and cover image
- Write a concise event description outlining what attendees should expect.
- Include agenda highlights, speaker/performer bios, and any age or access restrictions.
- Upload a high-resolution cover image (recommended 1200×628 px) to improve discoverability.
4. Ticketing and pricing
- Select ticket types: Free, Paid, or Donation.
- Set quantities, prices, and sales start/end dates.
- Enable promo codes or early-bird discounts if needed.
- Configure refund and transfer policy.
5. Configure registration and attendee info
- Choose required attendee fields (name, email, phone).
- Add custom questions (e.g., meal preference, accessibility needs).
- Enable automated confirmation emails and ticket QR codes.
6. Set up streaming or AV needs (if applicable)
- For online events, paste your streaming URL (YouTube, Vimeo, Zoom).
- For in-person, note AV requirements: microphone, projector, stage layout.
- Add rehearsal or soundcheck times in the schedule.
7. Add schedule and speakers/performers
- Build a session schedule with start/end times and assigned speakers.
- Add speaker bios and headshots.
- Mark sessions as public or attendee-only.
8. Publish and promote
- Preview the event page to check layout and links.
- Publish the event (public or unlisted).
- Share via built-in social sharing, copy event URL, or export to calendar.
- Use promo codes and email invites to seed early attendance.
9. Manage attendees and check-in
- Monitor real-time ticket sales and attendee list from the dashboard.
- Export attendee CSV for offline use.
- Use the app’s check-in feature or scan QR codes at the door.
10. Day-of checklist
- Verify internet and streaming connections 30–60 minutes before start.
- Confirm speakers have access to the event link and materials.
- Test check-in scanners and print backup attendee lists.
- Monitor chat/moderation for online events.
11. After the event
- Send thank-you emails with recordings or resources.
- Export sales and attendance reports for accounting.
- Collect feedback with a short survey and record lessons learned.
Quick tip: Start simple for your first event—one ticket type, a short schedule, and a single promotion channel—then iterate after you collect real attendee feedback.
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